Locations, places, organizations, creatures, events and entries

Five more record types, plus a catch-all. They behave alike — a name, a rich-text description, custom fields, relations, dates — and differ in what they are for.

Locations

Geography, nested as deeply as you need: a continent holds a kingdom holds a city. A location can be pinned on a map, and the nesting is what makes a map's layers meaningful.

Places

A specific spot inside a location: a tavern, a throne room, the tree where it happened. The distinction from a location is scale and use — a place is somewhere a scene happens, a location is somewhere a place is.

If you are not sure which you want, use a location. Places exist for projects where the difference carries weight.

Organizations

Guilds, houses, armies, churches, companies. Organizations take members through relations, so "who is in the Silver Order" is a question the project can answer rather than something you remember.

Creatures

Species and beasts. Worth separating from characters because a creature is usually a kind rather than an individual — dragons in general, not this dragon. An individual with a name and a stake in the plot is a character, whatever species they are.

Events

Something that happened. Events are the record type the timeline is built from: give one a date and it appears there.

An event is worth creating when more than one thing points at it — a battle three characters remember differently is an event; a thing that happens in one scene is just that scene.

Entries

The catch-all, for anything the other types do not fit: a magic system, a language, a law, a recipe, a piece of history that is not an event. Entries have the same structure as everything else and no assumptions about what they are.

Most projects end up with a few entries and then notice a pattern — five of them are all laws. That is the moment to give them a custom field and start filtering.