Lists and views

Every list of world records — characters, creatures, organizations, places, languages, entries, locations, maps and each of your collections — can show the columns you choose, sort by any of them, group its rows and remember the whole arrangement as a named view, so the cast of one book or the cities of one kingdom are always one click away.

How do I choose the columns? #

Switch the list to its table and press Columns (the column icon in the toolbar). Tick the columns you want and untick the rest. Every custom field of the kind is offered as a column too (languages and maps have no custom fields). The choice is yours alone and is kept for this project on every device; Show default columns brings the starting set back.

A table with custom field columns scrolls sideways instead of hiding columns on a narrow screen.

How do I sort a list? #

Click a column heading to sort by it, and click it again to reverse the order. The sort label at the right of the toolbar shows the current order and opens a menu of the usual ones: name, last updated and, for characters, prominence and status. A custom field column sorts when its values can be put in order — text, numbers, switches, dates, ratings and links.

How do I group a list? #

Press Group by (the grouping icon in the toolbar) and pick what to group on:

Tag — rows are grouped under their first tag, and rows without a tag come last. A record with several tags is listed once, under the first one.
Type — locations only, by location type.
A custom field of the A value from a list type, in the order of its options.

The maps list is not grouped. Groups keep their order across pages: page two continues where page one stopped. Grid view shows the same groups as headings between the cards.

Open the filters and pick a record under Related to: a character, a place, an event, anything in the project. The list keeps only the rows linked to it by a relation. It looks at up to 500 relations of that record.

What is a saved view? #

A view remembers a list's search and filters, its sort, its grouping, the visible columns and whether it shows as a grid or a table. Press Views in the toolbar and choose Save as view…, give it a name and it appears:

in the Views menu of that list,
under the list in the sidebar, where the arrow beside the list folds its views away,
in search (Ctrl + K), under Views,
on the dashboard, when you add it as a Saved list card.

Opening a view puts the list back exactly as it was saved. When you change something afterwards, the Views button marks the view as edited; Update saves the change into the view. Open the list itself from the sidebar and it is back the way you had it before the view.

Every list also has the built-in Recently edited view: everything, newest change first.

Who can see my views? #

A view you save is yours: nobody else sees it. A project owner, or anyone whose role may change the project's settings, can switch on Share with everyone in the project when saving. A shared view is listed for everyone who can read that list; only people who may change the project's settings can rename, update or delete it. A project holds up to 50 shared views, and each person up to 50 private ones.

Why does a view show no rows? #

Its filters may name a tag or record that has since been deleted. Open the filters, clear the one that no longer applies and choose Update in the Views menu. A custom field that is deleted, or whose kind is switched off in Settings → Custom fields, also leaves the table and every view that used it.

Tips #

Give a view the name of the question it answers: "Cast of book one", "Unnamed villages".
Group by an A value from a list field such as House or Species to see the shape of a large cast at a glance.
Pair Related to with a saved view to keep a page per faction, city or plotline.